S P I C

ICMS (Integrated Campus Management System)

ICMS (Integrated Campus Management System) is being developed by SPIC for the complete computerization of Govt. College of Art, Chandigarh which includes the computerization of Admission Procedure, Post Admission, Finance, Human Recourse, Library, and Inventory. The project can be divided in to three implementation phases.

PHASE I

• •Eligibility Report: All the preliminary information required for generation of eligible student report fed into the system as soon as forms received from the students. The system will generate the list of eligible candidates for entrance test.
  


• • Merit List: After the test, the result of the test will also be fed into the system and merit list will be generated
  


• • Roll no. generation: All the data pertaining to the admitted candidates will be keyed in. This includes information like the course of admission, hostler/day scholar, fee details etc. System will generate the roll no. for the candidates..
  


• • Attendance : This module will keep track of the lectures attended and delivered in each subject by the student. Then a detailed report of the lecture shortage will be generated by the system at the end of the session..
  
• • Examination and result processing : The awards /sessional received by the students will be fed into the system. Then reports like class topper, subject topper, retention list and report cards will be generated.
  

PHASE II

• • Personnel Management Information System: This module will keep details pertaining to each employee with regard to his/her service details, which will include salary, leave, training and academic records.


• • Finance and Accounts This module will include the computerization of fees receipts procedure. System will generate the fee receipt, allocate receipt number and generate daily case reports


• • DDO and Accounting: In this section we will computerize voucher/bill level accounting. This includes Finance and Accounts (Contd.)
    • Expenditure done by college
    • Collection from fees, securities, non-refundable/refundable funds.
    • University funds available and dispatched


• • Budget: This section will monitor the budget provisions regularly with specific aim that budget allotments are not exceeded without authority and the expenditure in incurred only on the objects and purposes for which the funds have been provided
  



PHASE III

• • Inventory This section will computerize all functions relating to inventory control of store stock items in different departments. There will be generation of stock ledgers which will facilitate issuance of no due certificate to a person and check duplicate/repeated purchase of equipments.



• • Library This section will computerize the complete working of the library. This includes data base of members, books in circulation and reference section, issue /return of books and sending reminders to defaulters.
  

Personal Information System

Personal Information System is being developed by SPIC for Chandigarh Police Department. The scope of the project has been defined to manage all the information about all the personals of the Police department. The Personal Information System is proposed to have a centralized database which shall reduce the problem of storing and retrieving the data regarding all the personals. Using the system, the officers in the Police Department shall be able to know all the details regarding the personals by reducing the amount of file work involved in the various record keeping related procedures. Features of the system are:-

• • Master Entry of Personal & Official Details: One time entry of the details of Police personal at the time of recruitment.
• • Entry of posting details: Entry of all the posting details of the official time to time so that all the history regarding his posting can be easily generated in future.
• •Entry of Cases: This includes entering all the details of Departmental Enquires held against the officials during tenure and also all criminal Cases filed against them.
• •Entry of Promotion and Suspension: Time to time entry of all the promotion and suspension of officials during tenure.
  
• •Report Generation: Report can be generated for all officials according to the requirement of the management.
  
•     o Personal & Official status : For a particular official or for a particular Rank wise
•     o Posting status : For a particular official or for a particular Rank wise this report can be generated. This report can also be generate to get information about the official posted in a particular period wise
•     o Promotion & Suspension details: For a particular official or for a particular rank wise to get all his/her Promotion and Suspension .
•     o Retirement Report: To retrieve the information about the official who are going to be retired in a particular period.
•     o Other Reports: This include different type of reports required as per requirement which include to know details of Leaves, Physical status, Nominee status & Cases filed against the police official during his working tenure etc.

IEMS (Integrated Excise Management System)

ERP Solution is being developed by SPIC to be implemented at the Chandigarh Administration’s Excise and Taxation Department. The scope of the project has been defined to include computerized Licenses generation and printing and license search and maintaining register of treasury receipt/ Challaan The ERP Solution is proposed to have a centralized database which shall reduce the problem of storing and retrieving the data. The ERP Solution shall include easy license generation utility, license cancellation utility, a module to revalidate the license and calculate fees of the Individual Licensee. Some features of the system are:-

• • Master Entry of License Format: One time entry of the format of the Licenses.
• • Entry of liquor Brand : Time to time entry of liquor brand possessed by the individual licensee.
• •Duplicate License Generation: In case of loss of License or any other unforeseen eventuality, a duplicate license can be generated with ease
• •Cancel License: In case of error occurring while generating a license ,the license can be cancelled and a fresh one generated..
  
• •Entry of treasury receipts: Daily entry of treasury receipts.
• •Reconciliation: Reconciliation of treasury receipt with the permit and license receipts
  
• •DCR Generation: Daily Collection Report or DCR can be generated for management review according to the requirement of the management. The DCR can be generated with the following constraints:.
  
•       o Day Wise: Between a range of dates.
•       o  Month Wise: For a particular month
•       o Year Wise: For a particular year.
• •Canceled License Report: Canceled License Report can be generated between any two dates..